What your organisation needs to have successful remote working conditions.
Remote work has a positive impact on employee happiness, loyalty, and retention. In fact, State of Remote Work report found that 83% of survey respondents agree that the ability to work remotely would make them happier. With 68% of workers around the world working remotely at least once a month, offering remote opportunities is an attractive way to gain top-tier talent.
Although this is the ultimate work scenario for many employees, it can be difficult for many managers to adjust to overseeing teams in disparate locations, time zones, and even working hours. Remote work can pose several challenges for business leaders and managers – whether it be keeping remote employees in the loop, maintaining proper cybersecurity practices, or simply establishing an effective method for remote meetings.
Luckily, today’s technology tools are on the side of remote workers and the managers that oversee them. If you’re looking to deploy your own remote workforce, or even improve your current remote team, here are a few tech essentials to ensure you can successfully communicate, collaborate, and thrive.
Instant Messaging Platform
Communication, above all else, is the key to success when managing remote teams. Without daily face-to-face communication, it can be difficult to ensure that all members of your team are consistently on the same page and up-to-date on all relevant work. Remote employees can’t visit a coworker’s desk or pop into their manager’s office for questions, concerns, and collaboration. For this reason, you need a tool that allows for instant communication. Communication suites, like Microsoft Teams have become an essential tool for many workplaces.
These types of conversational tools allow employees to communicate simply and cross-functionally, regardless of location. A brief message can suffice to quickly update teams on projects or other business functions. This makes communication and collaboration with employees working from various geographical locations much simpler, especially because they can often be filtered or sorted by team, discipline, or topic of conversation.
Aside from helping to complete work-related tasks, chat tools can also be a fun way to boost employee morale, as they can be used to send GIFs and emojis, celebrate occasions like work anniversaries or birthdays, share inside jokes, and more.
Video Conferencing Tool
Remote meetings are essential for remote teams; without them, remote employees aren’t able to receive the necessary “face-to-face” communication that’s critical to foster positive team collaboration and engagement. Finding the right video conferencing tool allows employees to get to know one another by face, creating a more unified atmosphere that encourages collaboration, engagement, and performance. Not to mention, of the remote employees that have already utilized video conferencing tools, 75% have experienced increased productivity and an enhanced work-life balance.
There are a number of video conferencing software options to choose from, including Skype, or again, Microsoft Teams. Each has its own advantages and special features, so take some time to decide which is best for your company.
Your remote teams will require access to any digital platforms your business might use. With today’s organizations using a number of online tools like CRM systems, document sharing platforms, or even editing tools, this means there are many login credentials floating around, which can be detrimental to cybersecurity.
Given that 95% of all cybersecurity breaches are caused by human error, it’s important to ensure you’re taking the proper steps toward safe online practices. One way to mitigate this risk is by deploying an online password manager to keep employees’ passwords safe and secure. Many times, encouraging your workforce to stay on top of password security can be difficult; people tend to create weak passwords they can easily remember, and then reuse those same passwords across applications.
A resource like Multi-Factor Authentication helps safeguard access to data and applications while maintaining simplicity for users. It works by ensuring a user is granted access only after successfully presenting two or more pieces of evidence to an authentication mechanism. It takes the responsibility off of your remote employees, while also ensuring they comply with proper password security policies.